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Department of Transportation (DOT) Office of the Chief
Information Officer (OCIO)
Challenge
In 2007, 39 of 46 of DOT's major IT
investments were on the OMB High Risk List and 34 were on
the Management Watch List (MWL). Most of these investments
were identified by OMB as having complicated enterprise-wide
schedule dependencies, inadequate program management and
governance, and a lack of clarity between policies directed
at a myriad of oversight offices. The DOT OCIO needed
program management support and Capital Planning and
Investment Control (CPIC) and Earned Value Management (EVM)
expertise to improve management of its IT investments.
Solution
DRC has collaborated with IT investment
managers to develop and update quantifiable performances
measures and milestones and to review cost analyses and
summary of spending which have led to improved project-level
performance and greater acceptance by OMB of the
Department's Exhibit 300 business cases. The governance and
review process is compliant with CPIC guidance and
regulations and consistent with the DOT software development
lifecycle.
DRC developed and continues to manage
the operational framework for implementing EVM
Department-wide. The institutionalization of a consistent
project management methodology has reduced the EVM data
analysis by nearly 90% (from weeks to hours), allowing for
more timely and accurate reporting of cost and schedule
performance. As part of the plan to bring the DOT to a
"green" rating by the end of 2009, we will begin conducting
Integrated Baseline Reviews, Post Implementation Reviews,
and EVM surveillance activities.
Benefits/Achievements
To date, results have included the
successful remediation of 32 investments off the MWL and 17
off the High Risk List. The work of DRC is highly visible
and subject to scrutiny at many levels within the Federal
Government (OMB, GAO, and Congressional Inquiries) as well
as the Department itself (including the Chief Information
Office, Chief Financial Office and Performance Management,
the Office of the Inspector General, and the executive
leadership at each of the DOT Operating Administrations).
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